• Job Vacancy
  • We Are Hiring - Office Coordinator

  • 08 Sep 23
  • Join us in Vienna! transform! europe is looking for support as an Office Coordinator for 12 hours per week, starting 1 November.

    transform! europe is a network of European organisations engaged in the fields of political education and critical scientific analysis. It is the recognised political foundation of the Party of the European Left (EL).

    We are a research and educational institution that facilitates dialogue among political activists, trade unionists, social movements, NGOs, and scientists.

    We are currently seeking to expand our coordination office located in Vienna.

    Key data:

    Gross Salary:EUR 953,- for 12 hours
    Opportunity for Expansion:Possibility of increased hours and responsibilities starting from February 2024
    Start Date:November 1st,  2023
    Trial Period:1 month, with accompanying training
    Work Location:Vienna, 1040; 2 days in-office
    Deadline for applications:October 15th, 2023

    Job Description:

    As a member of our team, you play a crucial role in maintaining the efficient operation of our office and handling various administrative and organisational tasks.


    Backoffice Organisation and Online Office Management:

    • Manage mail correspondence and calendar
    • Coordinate office supply order
    • Serve as a contact point for IT administrators
    • Setting up and providing technical support for online meetings

    Event Organisation:

    • Organise pivotal events (e.g., board conclave, members' meetings) in Vienna
    • Handle logistics such as venue selection, hotel arrangements, catering etc.
    • Extend support to member organisations if meetings occur in other cities

    Finances and Controlling Support:

    • Review travel expense reports according to “second set of eyes principle”
    • Support in project accounting (checking project documents for completeness)
    • Office Team-Meeting Participation (monthly)

    Participation in office team meetings (monthly)

    Qualification Criteria:

    Organisational Experience:

    • Demonstrated expertise in office organisation (both online and offline) and event coordination

    Digital Proficiency:

    • Proficient in electronic data processing and office software
    • Excellent knowledge of Microsoft Office tools (especially Excel, also Word, Outlook)
    • Experience with Zoom; familiarity with WordPress is advantageous

    Language Skills:

    • Fluent in English and German; proficiency in other languages is a plus

    Please submit your application and CV by October 15 to:

    Barbara Steiner: steiner@transform-network.net
    Milena Gegios:  gegios@transform-network.net

    Note: This job description is provided for informational purposes and may be subject to change.